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Visual Solutions developers are constantly
making improvements to the MyFUNDamentals software application. Program
improvements include bug fixes, new features, and security patches
and are released at least every three months, or when necessary to resolve
a customer support issue. This document contains program improvements
dating back to January 2006, or version 7.0.7. This is a compiled list of
all changes as identified when utilizing the MyFUNDamentals
Update Wizard. As a MyFUNDamentals user, you may find it helpful to review this
document periodically in the event that a new feature may be
beneficial to you, or that an issue that you have reported has been
corrected.
Visual Solutions takes your user requests very
seriously, so please report any program errors, shortcomings, or
suggestions you may have for making this software
better meet your needs. Chances are, you are voicing the opinion
of many others, so speak up and let us know how we are
doing.
To place a User Request or to
Report an Error
not listed below, (or just to let us know how we are doing) click HERE.
Current Users may udate their existing MyFUNDamentals installations by clicking
HERE.
Version
10.1.2
Reports - Meal Equivalents Report (9/3/2010)
- Corrected a runtime error that would cause the program to shut down
when running the Meal Equivalents Report under a SQL Server Database
environment. (Access customers are unaffected)
Schools List Screen Update (8/27/2010)
- Corrected a runtime error ('9' subscript out of range) that would
occur when updating multiple records. This error was introduced by
modifications in the previous version. (10.1.1)
Version
10.1.1
Reports and Auto Update Mechanism (8/19/2010)
- Cost Analysis Report has been modified to
display Average Daily Meal Equivalents in the Meals Per Labor Hour
section. This number may be used along with the Meals Per Labor Hour in
a staffing formula.
- The Auto Update Checking mechanism now aborts correctly if an
internet connection is not available.
Reports (8/10/2010)
- New Report - Enrollment by Month (Lunch) shows enrollment and
eligibility trends and statistics for each campus. This will be a
very good report for finding issues with participation variances. In the
future, we will be adding a chart showing the same information.
Reports (8/9/2010)
- The Profit/Loss Reports have been fixed to sort correctly when using
the 'Kitchen Facilities Only' option.
Reports (8/3/2010)
- The Cost Analysis and Consolidated Cost
Analysis Reports have been modified to round Average Daily
Served to whole numbers before calculating ADS ratio to Enrollment
and ADS ratio to Application Counts.
- The Cost Analysis and Consolidated Cost
Analysis Reports have been modified to use Commodity Inventory Offset in
the calculation of Commodity Value per Student Lunch.
- The Commodity Value per Lunch Report has been corrected. The total
for Commodity Expense is now correct.
Report Screen - Show History Option (7/30/2010)
- Corrected a minor problem where the Show History option in the
Reports screen did not display 2009-2010 as an option after the Year End
rollover had been completed for that year.
Reports - Cost
Analysis/Consolidated Cost Analysis (7/29/2010)
- The Cost Analysis and Consolidated Reports have been modified to
round Application Counts to whole numbers before calculating % of
Enrollment. Additionally, Average Daily Served values are now displayed
to 2 decimal places. This was done so that the values for ADS/Enrollment
and ADS/Applications can be verified using the information displayed in
the report.
Reports - Meal Equivalent Reports (7/6/2010)
- The Meal Equivalents report has been modified. A new calculated
field, Average Daily Meal Equivalents (or ADME), has been added to the
report. The original Meal Equivalents report that showed each site's
ratio of Meal Equivalents to District (or Administrative Center/Prep
Kitchen) Total Meal Equivalents has been renamed aptly as the Meal
Equivalent Formula - Site to Total Ratio report.
Labor Hours List Screen - (Access Database customers
only) (7/6/2010)
- Corrected a runtime error when opening the Labor Hours List Screen.
SQL Server customers are unaffected by this fix.
Version
10.0.9
Reports
- Statement of Revenues and Expenditures Report (6/22/2010)
- Modified the format for this report when viewed with
the Consolidated option selected to only display the totals once,
and to not show averarges.
Reports - Annual Budget Reports (6/21/2010)
- Corrected a runtime error when viewing multiple Budget Reports
including the Annual Budget and Annual Budget vs. Actual
reports.
Reports - Cost Analysis Report (Detailed and Consolidated)
(6/9/2010)
- Added the option to 'Exclude Inventory Offsets' for the Cost
Analysis Reports. This is important for districts where the inventory
offsets are already included in the financial accounting import.
General Software Maintenance (6/7/2010)
- New!!! Added an Automatic
Update Detection feature that will alert users when a program update is
available. This feature may be turned off for those customers without an
internet connection, or those where the technology department must
perform updates manually.
Version
10.0.8
Reports - Profit/Loss (Short) Report (5/18/2010)
- Corrected an ordering problem when viewing the Profit/Loss (Short) Report for the district.
Utilities - Mass Update Screen (5/18/2010)
- Added an option to Delete Unused Detailed Accounts from the software.
Quick Entry - Data Entry Screen (5/10/2010)
- Corrected a minor issue where changing the month/month range in the
source screen (either Meal Counts or Revenues/Expenditures Data Entry
Screens) would not be reflected in the Quick Entry screen.
General Program Maintenance (4/29/2010)
- Database Field Type Definitions checking routines help
to detect and correct datatype errors from upsizing/downsizing using
third party utilities.
Version
10.0.7 (4/21/2010)
All Data Entry Screens
- Corrected minor issues to accomodate customers wanting
to enter meal counts and certain revenues by the
day.
Federal Program Eligibility Data Entry
Screen (3/23/2010)
- Corrected an issue where the eligibility screen was not
clearing the enrollment and application counts when switching between
months.
Administrative Costs
Data Entry Screen (3/16/2010)
- Corrected a problem caused by the absence of meal equivalents on
which to base a meal equivalent formula. In previous versions, this
would cause the software to get stuck in an infinite loop. The screen
now detects that no meal equivalents exist and gives the user an option
to distribute to all schools evenly, or to cancel the operation.
Meal Pricing Setup Screen
- Added a checkbox in the Adult/Inkind section of this screen. This
option allows the user to apply the Adult and Inkind meal prices to
all meal price groups in the software in order to simplify the
process of changing meal prices. Through training and user feedback, we
found that the Adult and Inkind meal prices are almost always the same
regardless of meal pricing tier.
Version
10.0.6 (2/11/2010)
Quick Entry Screen (Revenues Mode)
- Corrected a minor issue in this screen involving the printing of any
Revenue and Revenue Sub Account. The heading on the printout showed
Expenditures instead of Revenue.
About Screens (Visual Solutions, NFSMI, and
FUNDamentals)
- Redesign of these screens with the intention of improving
readability.
Substitute Hours Tracking - Data Entry, Distribution, and
Reporting
- Added fields in the Labor Hours Data Entry Screen to allow tracking
of Substitute Hours. Additionally, Substitute Hours may be entered into
the District Substituion Hours Pool and distributed based on meal
equivalents.
Quick Entry Data
Entry Screen (School Based Revenue and Expenditure Data Entry only) (2/2/2010)
- Corrected an issue that caused the Summary (Major)
Account totals for a record to be out of synchronization with the
Detailed (Minor) Account totals. The problem was caused by editing or
deleting previously saved records.
Mass Update Utility Screen
- Added a new option to Synchronize Major Accounts to Detailed
Accounts. This option corrects any database records that have been
deleted or written incorrectly due to the issue with the Quick Entry
Data Entry Screen noted above. Use this utility if you find that under
the District cost center in the Revenue or Expenditure Data Entry
Screen, the amount listed for a major account on the left side does not
agree with the total displayed at the bottom of the Details section on
the right side. If the totals are different, this means that the records
are out of synch. Running the Synchronization option in the Mass Update
Utility Screen will correct this issue.
MyFUNDamentals Menu
System (1/15/2010)
- Fixed a minor issue with the MyFUNDamentals menu system where
the FL DOE Upload menu would come back if it was removed. This was
having the unintended effect of shifting menu items up, even when a full
menu existed. The new behavior is for the FL DOE Upload to be
permanently removed from the menu system.
Version 10.0.5
(11/18/2009)
All Screens - New Help Documentation is now
available!
- All Help
Buttons in the software (excluding Add-On Modules, Imports, and Special Utilities) now start
the latest Help Documentation available through a web browser. This
corrects a help subsystem compatibility issue with Vista and Windows
7 users. Adobe Acrobat Reader© is required to vew and print the new
documentation.
Data Entry Screens (Meal Counts, Labor Hours, and
Administrative Financials)
- Added the same date options that were available in the
Revenues/Expenses Data Entry Screen to the Meal Counts, Labor Hours, and
Administrative Financials Data Entry Screens. This feature makes it
convenient to search quickly for monthly totals by clicking in the month
drop box and using the mouse scroll button. (Up and Down buttons on the
keyboard will do the same thing) Customers utilizing the Prep Kitchen
module will also find that the corresponding data entry screens for Prep
Kitchen Expenses and Prep Kitchen Labor Hours Data Entry Screens have
been updated as well.
Eligibility Data Entry Screen (11/24/2009)
- Corrected a very rare issue where school enrollments were imported
incorrectly resulting in much larger numbers than the software was built
to accomodate. (over 32,767)
Schools List and Schools Information Screen
(12/04/2009)
- Created prompts to prevent mistakes on Program
selections.
- Added the ability to Save Column Widths in the Schools List
Screen
Cost Analysis Report
(12/10/2009)
- Corrected a minor issue when viewing this report as a school that is
part of a prep kitchen group with the Kitchen Facilities option
selected. The report was showing the application counts for the school
only instead of showing the combined application counts for all schools
in the prep kitchen group. This was skewing the participation results.
km
Version 10.0.4
(11/04/2009)
Reports and Charts
- Corrected a minor issue when viewing the Profit/Loss reports when no financial data exists for the selected date range.
The issue corrected only ocurred in districts displaying the Indirect Generated expense.
- Corrected several issues where reports and
charts which returned no records would cause errors. The behavior of the
report viewer and chart screens was modified so that if a report or
chart returns no records, the report viewer or chart screen will close
automatically. Also, many user prompts warning about 'No Data Found'
were changed to more accurately reflect what data is missing.
- Modified the logic to produce many of the
reports to improve performance.
- Added the option to Exclude Inventory Offsets
from Profit/Loss Reports. This option may be expanded to additional
reports in future releases.
- Added logic in the Profit/Loss reports to sort on
a custom sort order by Major Accounts. Currently, the sort order
must be set by a Visual Solutions technical support person,
however, this functionality will be made available to the end
user in a future release.
- Corrected the summing of Eligibility Counts in
the Cost Analysis report when viewing with the Kitchen Facilities option
selected.
- Reworked the Meal Equivalents report to be more
legible and less crowded.
- Reworked the Statement of Revenues and
Expenditures report so that row totals always fit, and moved the column
totals and averages to their own section.
- Corrected an issue when running the Meal Equivalents report for an
Administrative Center or Prep Kitchen may produce incorrect results by
including more schools than it should. This caused the % Meal
Equivalents to be incorrect for the schools listed.
Revenue and Expenditures Data Entry Screen
- Corrected a rare runtime error that may ocurr when transactions
exist for minor accounts that have been marked as
Inactive.
Check for Updates Screen
- Corrected a runtime error (75 - Path/File Access error) that ocurred
after an update was applied.
Fund Balance Data Entry Screen
- Corrected a rounding issue where the Beginning Fund Balance would
round automatically if the number exceeded $99,999.00.
Version 10.0.3 (08/11/2009)
Database Connection Timeout Setting
- Enabled the saving and setting of the database connection timeout
setting used by the program. This setting may be applied to individual
users in a district and corrects an issue where the first database
connection would timeout, but subsequent connections were
successful.
All Reports Major Formatting
Overhaul
- Reformatted all reports to allow for wider print margins. Customers
were reporting that some printers were cutting off various parts of
reports.
Profit/Loss Reports
- Added the option to display Indirect Costs
Generated at the end of each school's section. This is important for
those school districts (most of them) that pay Indirect to the general
fund at the end of the appropriation year. This expense (or theoretical
expense) should be taken into account when analyzing the financial
position of a school.
- Corrected a run-time error that may occur depending on update
history.
Operating Ratios Report
- Added the option for Kitchen Facilities Only
when viewing this report. This option displays all schools that
particiapate in a prep kitchen scenario as a single unit.
Widened column for Admin. Labor as larger districts were
running out of space for the total.
Revenue and Expenditure Data Entry Screen
- Corrected an annoying issue with the date range selection on this
screen where the wrong ending month would be automatically
selected.
Meal Pricing Setup Screen
- Modified this screen to load existing meal prices when setting up a
new meal pricing group instead of setting all meal prices to $0.00. This
is helpful when only one or two meal prices are different for
each pricing group. (usually paid student
meals)
FTP File Operataions
- Modified the logic used to connect to Visual Solutions FTP server to
bypass the district proxy server if the connection failed. This has only
been an issue in one school district to date, but is certainly an issue
that needed to be addressed.
Version 10.0.2 (03/25/2009)
Consolidated Cost Analysis Report
- Corrected an issue where the Administrative Labor was being posted
incorrectly.
Version 10.0.1 (03/11/2009)
New!!! Report Options
- All reports containing financial data may now
be filtered to exclude Administrative Revenues or Administrative
Expenses. (or both) This user requested feature is intended to limit
revenues and/or expenses associated with each school to those that are
controllable by each school.
- Added the ability to view Kitchen Facilities Only
to the Cost Analysis and Profit/Loss report.
- Added an option under Setup/Program Setup/Inventory Supplies Formula
Editor that determines whether the inventory offset for supplies is
applied to Food Production Supplies or General Operating Supplies
expense category.
Version 9.0.9 (1/20/2009)
Extended Functionality for Prep Kitchen and Distribution Modules
- Added new functionality to the Prep Kitchen and Distribution modules
by allowing prep kitchen links to be set by the month. This allows the
distribution module and the prep kitchen module to distribute prep
kitchen expenses, inventory values, and labor hours to schools that have
been flagged as service sites for each month. Previously, the prep
kitchen links were defined for the entire year.
Eligibility Screen
- Corrected an issue where eligibility counts for newly selected meal
programs did not update when the option for Universal Eligibility was
selected.
Average Daily Labor Hours Data Entry Screen
- Corrected an issue where the grid may not display prep
kitchens.
Schools List Screen
- Added a new column for Universal Free Snacks
selection.
- Corrected multiple 'Invalid use of Null' instances.
Reports Formatting - Adjusted column widths on the
following reports.
- Cost Analysis
- Statement of Revenue and Expenditures
- Meal Equivalents
- Meals Served Information
- Meals Per Labor Hour
- Reimbursement Report
Reports - Cost Analysis
- Corrected an issue that may cause this report to display an error
message.
Version 9.0.8 (12/05/2008)
Revenue and Expenditure Data Entry Screen
- This screen underwent major redesign for the last version. User
testing exposed several areas needing attention. These issues have been
addressed with version 9.0.8.
- Grid rows containing multiple records now display in bold.
- Users are prompted when attempting to edit rows containing muliple
records. This is a major improvement over previous versions where the
data entry was allowed, but on update, users were told that the records
could not be updated, leading to frustration.
- Single records may be deleted by entering a 0 into the Amount
cell.
Quick Entry Data Entry Screen
- This screen has also been improved to display multiple records exist
in bold and preventing users from editing cells containing mulitple
records.
- NEW! Revenue and
Expenditure Major Account selection dropbox. Improved navigation by
allowing the user to change major revenue or expenditure accounts
without closing the screen.
- NEW! This screen is now
available from the Administrative Financials screen. This option is
particularly helpful for districts having multiple administrative cost
centers.
- NEW! This screen is now
available from the Prep Kitchen Expenditures screen. This
option is particularly helpful for districts having multiple Prep
Kitchens. (this option is only available when the SFSD Prep Kitchen
Add-On Module for FUNDamentals has been installed)
Administrative Financials Data Entry Screen
- This screen has also been improved to display
multiple records exist in bold and preventing users from editing cells
containing mulitple records.
- Quick Entry button added to provide an
alternative form of data entry.
- Accounts Drop Down menu allows for easy filtering by major
revenue or expenditure account.
Inventory Values Duplication
- Corrected a rare issue where initial inventory values carried over
from the previous year (through the Year End Rollover) were duplicated.
This would cause the Beginning Inventory Values for a report starting in
July to be doubled.
Version 9.0.7 (10/23/2008)
Reports - Reworked Inventory Usage Report
- Added new option for the Inventory Usage Report to allow for
'Kitchen Facilities Only' which combines the schools operating as part
of a Prep Kitchen Group back into the hosting site. This allows users to
quickly see how these Prep Groups are operating as a whole.
Eligibility Data Entry Screen
- The Eligibility Data Entry Screen has been
entirely redesigned and now features:
- All schools listed together for easier data
entry.
- Schools may be sorted by school name or cost
center code to match reports from your point of service system.
- Eligibility or application counts may be
entered for all NSLP programs (universal) or for each program
separately.
- Users now have the option to write records for
all successive months or for only the month selected.
- The Average Daily Attendance factor has been
removed from this screen and moved to the School Information screen,
reducing the amount of data entry required.
- Totals have been added so that this screen may
be printed as an eligibility report for the whole district.
- The district Free and Reduced percentage is calculated and appears
in the grid footer.
Inventory Data Entry Screen
- The sorting function now places the cost center code to the left of
the site name making for easier reading.
Revemue and Expenditure Data Entry Screen (Massive Overhaul)
- Summary and Detail Accounts are now together on
the same screen. No more double-clicking for detailed data entry, or
just defaulting to the default ('Local') detail account. Actually, all
data entry now takes place under a detail account. Totals are maintained
for all Revenues or Expenditures and for the Summary Account shown in
the Detail Account grid.
- You asked for it and you got it! The new
Revenue/Expenditure Data Entry screen provides cost center and date
navigation controls. Now you can change date ranges without leaving the
screen! Print the Grids for Summary and Detail accounts for instant
reports.
- Quick Entry has been moved to this screen.
Quick Entry allows for viewing, or editing of school based detailed
accounts in a different format. Schools are listed vertically for each
detailled account. This screen may be sorted by Cost Center code or
school name.
- Warning indicator now warns if updates are not available for the
selected cost center or summary account.
Administrative List
- Corrected a run-time error that would occur if a new prep kitchen
was designated using the new Prep Kitchen Designation screen in the Prep
Kitchen add-on module.
Administrative Revenues/Expenditures Data Entry
Screen
- Corrected an issue that prevented entered information from being
recalled correctly.
All List Screens
- Corrected an issue that prevented the Screen Views feature from
working correctly.
Version 9.0.6
Screen Resizing and Self-Help Screen Instructions
- Screen resizing for the Inventory Data Entry, and Meal Pricing
Groups has been changed and self-help screen instructions have been
modified to more clearly convey the use of the screen.
Additional Menu Options
- We have added four more slots for the customizable menu
system.
Reports - Inventory Values
- Corrected an error where commodity inventory
was not included in the inventory values for the Food section of the
report.
- Corrected an error where the wrong total was used to calculate the
average for ending value of supplies.
Data Entry - Revenue and Expenditure Quick Entry on Detailed
Accounts
- Corrected a runtime error that may occur when accessing this
screen.
Data Entry - Inventory Values Screen
- Added, per user request, a sorting option for cost center code.
Sites may be sorted by site name or cost center code to match documents,
reports, or spreadsheets used as the source of information for inventory
values..
Program Setup - Inventoried Supplies Setup
- This new setup screen enables specific subcategories of General
Operating Supplies Expense to be used in the report calculations
involving Inventory or Operating Ratios.
Version 9.0.5
Major Update!!!
This update, released for the start of the 2008-2009 school year,
contains many new features designed to add functionality and simplify
setup and yearly maintenance of the software.
Date Options
- We have removed the Daily, Weekly, Yearly, and Custom date
options from the MyFUNDamentals Launch Pad and Reports screen. The new
options with this release are Monthly or Month Range.
Meal Pricing Groups - Multi-Tiered Pricing is Finally
Here!
- Setting meal prices for a school is now accomplished with a single
click! The entire process of setting up and maintaining meal prices for
each school has been reworked. Instead of maintaining meal prices for
each school, meal prices are arranged in Meal Pricing Groups. Schools
may belong to one or more Meal Pricing Groups. This design works
especially well for K-12 schools where meal prices differ by
grade.
Reimbursement Rates
- Federal Reimbursement Rates are now maintained
in one screen. The layout of this screen is identical to the form that
may be downloaded from the USDA and ASFSA websites.
- Federal Reimbursement Rates are now installed
and updated based on your state. This is good news for our Alaska users.
- Federal Reimbursement Rates for Lunch may be set for each school
simply by selecting the Lunch Reimbursement Level option in the Schools
List or in the School Information screen. (Less than 60%, Over 60%, and
Maximum Rate)
Meals Served Data Entry Screen
- Users having schools with multiple meal
price groups may now enter meal counts by price group. This is
important for the calculation of Student Meal Sales. (optional)
- The Meals Served Data Entry Screen now displays a summary table for
meal counts for Students and Adults by meal type. A full-fledged
printable report for this screen will be available in the next
update.
School Maintenance Screens
- The Schools List screen now
contains the option for setting the Lunch Reimbursement
Level.
- The Schools List screen now has the ability to
define and select user defined column layouts.
- The School Information screen Additional Information tab has been
redesigned. Additional settings have been added for Lunch Reimbursement
Level and Meal Pricing Groups. Meal Program Options are arranged in a
more logical (and visually appealing) format.
Bucket Control - The Bucket Stops Here
- The Revenue Generator module (under the Monthly
Procedures menu, may be named Generate Revenues) now allows users to
link generated meals sales revenue and generated reimbursements to a
specific revenue subcategory based on the meal program and meal status.
Previously, these settings were not user defined and used a diffent
subcategory per meal program, per meal status. This meals that mulitple
meal programs and/or status types can point to the same revenue
subcategory. Example: All Student Lunch Sales link to a subcategory
called Generated Student Lunch Sales under the Student Meal Sales
account.
- Users now have the ability to remove a long
list of revenue subcategories that were previously blocked for editing
and deletion. Having a short list of only those subcategories
in use (or likely to be used) is helpful when:
- Customizing NFSMI FUNDamentals to match a
district's financial accounting system
- Entering or editing detail revenue
records
- Shortening a Profit/Loss report
Reports
- The Group Tree function is now working for all reports. The Group Tree allows for easy navigation through multiple page reports.
- The Reimbursement Report has been completely
reworked and now shows school names (instead of abbreviations) and
reimbursement rates to provide the entire calculation of meals * rate =
x. The report also
shows the sum of actual federal reimbursement revenue and any
differences between actual and calculated.
Support Options
- The File Upload Utility now has the option to Zip before upload
saving time and bandwidth.
Version 9.0.4
Profit/Loss Report
- Fixed a runtime error that would occur when running the Profit/Loss
Report in the Detail Mode.
Database Conversion Automation (for workgroups)
- Modified the startup logic for MyFUNDamentals to check in the
Application directory and the Database directory for the existence of a
specific file to be used for automatic switching of database
environments. This is only used for customers needing to perform an in
place database upgrade. (from MS Access to SQL Server)
Application Version Checking (for workgroups)
- Modified the startup logic for MyFUNDamentals to check the database
version against the current application version. If the application
version does not match, then the user is prompted to update the
software. This is important only in workgroups in which the application
files are not shared.
Version 9.0.3
New Profit/Loss Report
- Added a new report based on the Profit/Loss report. This report
consolidates the Administrative Overhead Expense into a single line
item. This format is intended to be more 'Manager Friendly' by allowing
them to focus more on local expenditures.
School Information List Screen
- An error was corrected that may prevent newly added schools from
appearing in the School Information List Screen.
Average Daily Labor Hours Data Entry Correction
- This screen has been modified to accept decimal input. Previously
all entries were rounded to the nearest whole number. This allows users
to enter hours in decimal format.
Multiple Reports - Filtering on Single School or Prep Kitchen Group
- Many reports may now be viewed as a single school or schools
belonging to a prep group as selected in the cost center drop
box.
Version 9.0.2
***New*** Data Entry Screen for Indirect Costs Generated Formula Editor
- This new feature allows for the selection, by
site, of expense categories to be used when calculating the
Indirect Costs Generated section of the Cost Analysis reports. There may
be cases where the expenses are paid directly out of the foodservice
fund, and therefore should not be included in the formula.
- Improved Troubleshooting and Support Tools make program maintenance
much faster and easier.
Version 9.0.1
This release is considered a major update contains many new features and enhancements.
***New*** Data Entry Screen for Production Calendars (now called Production Day Counts)
- In the pursuit toward simplicity in order to reduce initial and
yearly setup times, we have done away with the old Production Calendar
in favor of a Production Day Counts model which simply accepts the
number of production days per month. These Production Day Counts may
still be copied as before, and may be updated as a group.
***New*** Data Entry Screen for Daily Budgeted Labor Hours
- Again, in the pursuit toward simplicity and clarity, we have done
away with the need to maintain Personnel Types and Personnel Profiles,
in favor of a single screen to capture local daily budgeted labor hours
by school or prep kitchen.
***New*** Data Entry Screen for Monthly Labor Hours
- This new screen shows local and distributed labor hours by
school, or local (to be distributed) labor hours for prep kitchens.
For school hours, the sources are identified as local, or as the source
of distribution. Also, the Estimated hours are identified in a bold blue
font on a record by record basis.
***New*** Data Entry Screen for Monthly Ending Inventory Values
- Due to customer request, we have enabled the tracking of Commodity
values by month. This screen has been reworked and simplified to accept
the data entry of Monthly Ending Values for Purchased Food, Commodities,
and Supplies. User also have the option to enter Initial values for
these areas. The seperation of Commodities here is optional. Where
seperated commodity inventories are kept, the values are displayed on
the Cost Analysis reports.
Version 8.0.8
***New*** Sample Data
- We are pleased to finally be able to provide a
fully loaded sample dataset that can be used for training, presenting,
or evaluating the NFSMI FUNDamentals software! Users may experiment with
the sample data without fear, as a new sample database may be replaced
if needed.
All List Screens
- All List Screens now start using the date range from the launch pad
reducing load time, and often, eliminating the need for a primary filter
on dates. This new feature may be turned off to view all records.
Report Changes
- Profit/Loss Report - Reformatted to eliminate totalling on groups with
single entries thereby saving vertical space. This saved space allows
this to print one site per page for most customers.
- Labor Report - Redesigned this report
to eliminate unnecessary columns. This information is now
presented in a more clear and concise format.
- Operating Ratios - Redesigned to match the
Expenditures section of the Cost Analysis. This new format includes
inventory activity for food and supplies as part of the operating ratio
formula. Operating Ratios are evaluated by Expenditure groups: Labor
(Local and Administrative), Food, Supplies, and Other. This new design
includes totals and averages for all columns and rows.
School Information Screen
- Fixed an issue that would prevent updating School Information for a
site that also serves as a prep kitchen for other sites.
Version 8.0.7
Revenue and Expenditure - Detailed Account Data Entry - Quick Entry
- Fixed an issue where using the Quick Entry feature in the Revenue or
Expense Detail Accounts data entry screen did not update the summary
screen.
Revenue, Expenditure, and Transaction List Screens
- Fixed an issue where revenues and expenditure summary and detail
records fail to display in the list screens. This is caused by running
an outdated financial import utility. If you suspect that your financial
import utility may be outdated, please call 888-228-3120 to ask about an
update.
Version 8.0.6
Site Information Screens
- An error has been corrected that may overwrite
an existing site after clicking the Add Site menu option from the sites
list screens.
- Corrected issue where the State Drop box in Site Information screens did not set correctly.
Revenue and Expenditure Budget Screens
- An runtime error has been corrected that may occur when entering annual budget amounts.
Reports
- Corrected a formatting issue in the Profit/Loss Report
- Installed a missing report file for the Meals Per Labor Hour Report
Administrative Costs (and Revenues) Distribution Screen
- Corrected error that duplicated Administrative Expenditures as local expenditures.
- Corrected an issue that may incorrectly distribute Administrative
Expenses for districts not using the One-Click Distribution Utility.
Meal Pricing Screen
- Added option to copy meal pricing information to selected sites
only. Previously, the only options were to update for an individual
site, or to Copy to All.
Version 8.0.5
File Upload Credentials
- File Upload Functions and Update Processes have
been updated due to new security restrictions by our web host.
Version 8.0.4
Reduced Database Error Checking at startup
- MyFUNDamentals version 8.0.4 starts as much as 400% faster than
previous versions as database error checking is now being run
against a seperate database version number. This is especially true
when connecting through a network connection.
Test Connection Button
- The Connection Wizard screen now requires you to test the new or
current connection before updating or creating connection files. This is
extremely useful when troublshooting a new installation or a newly
converted database and does not require restarting the application for
testing.
Prep Kitchen Charts and Reports
- MyFUNDamentals now allows for consolidated reports and charts on
prep kitchens. This function requires the optional Prep Kitchen Add-On
Module.
Internal File Upload Utility
- We have added a new File
Upload screen that enables customers to post any file to Visual
Solutions' secure FTP server. This will be extremely
useful for troubleshooting data imports. Just browse to the file you
need to post and click Upload. Your files are stored in your very own
remote folder unique to your state and
district.
New Report Sorting Options
- Due to customer request, we
have enabled Sorting by Location Code for the Cost Analysis and the
Profit/Loss reports. This feature will be enabled for more reports in
future versions.
Version 8.0.3
New Profit/Loss Report
- This new report displays a detailed accounting by sub-category of revenues and expenditures. The report may be
viewed in consolidated mode as a summary report, or in detail mode by cost center.
Improved Budget Reports
- The Budget - Projected vs. Actual Combined
Report has been reformatted to use the same color scheme as the other
budget reports. This report now shows budget variances only for months
with actual data.
- The Annual Budget Report has been reformatted and corrected to show
the correct yearly totals.
Improved Consolidated Charts
- The Meals Served Consolidated Chart has been completely
modified to show district or prep kitchen totals. The chart may be run
in summary or detail mode.
- The Revenue and Expenditure Consolidated Chart has
been completely modified to show district or prep kitchen totals.
The chart may be run in summary or detail mode.
New Login Screen
- We felt like it was time to update the design of the login screen so
that it is immediately apparent that the MyFUNDamentals program will be
a different and better experience than it's model, NFSMI
FUNDamentals.
Version 8.0.2
Drop-Box Navigation on Site Infomation Screens
- We have made it easier to navigate between sites inside the
site information screens. (School Information and Administrative Center Information) Users may now
navigate from site to site using a drop-down selection box.
Detailed Data Entry for Administrative Revenues and
Expenditures
- Users may now enter Administrative Revenues and Expenditures for
revenue and expenditure subcategories. These subcategories may be
standard or user defined. Naturally, this allows the program to
distribute these administrative revenues and expenditures keeping the
distributed amounts in the same detailed account. This screen can now
work in conjunction with the Administrative Distribution Module by using
distribution rules for specific Administrative Sites and Revenue or
Expense categories. For example, a rule may be set for Donated Commodity
expenses entered for the district to be distributed to the schools as a
local expense (Donated Commodity Expense) instead of an Administrative
Overhead Expense, affecting any expense reporting.
Expenditure Data Entry Screen
- The Expenditure Data Entry Screen now correctly displays
Administrative Overhead Expenses. A double-click on Administrative
Overhead Expenses will display the standard Administrative Expenditure
category and any other expenditure sub categories that have been
distributed as Administrative Overhead Expenditures.
Drop-Box Navigation on Administrative Financials Data Entry Screen
- We have made it easier to navigate between sites inside the
Administrative Financials data entry screen. Users may now
navigate from site to site using a drop-down selection box.
Revenue and Expenditure Detail Report
- The date range has been added to the Revenue and Expenditure Detail
Report.
Technical Support Tools added for easier on-line problem
solving
- We have added several new support utilities specifically designed
for troubleshooting database issues. These tools can greatly reduce the
time required to find and fix a customer database issue either remotely
or as a walkthrough with a technical support person.
New Security Measures are in place
- Visual Solutions, the developer of MyFUNDamentals and all Add-On
Modules for MyFUNDamentals, has been granted a security certificate from
Thawte Security Authority. All downloaded and installed executable files
for the MyFUNDamentals software application will now have our security
certificate embedded. This assures the end user that the files being
downloaded and installed are genuine and do not pose a security
risk.
Version 8.0.1
Added Functionality for the Cost Analysis Report
- Users may now view/print a consolidated cost analysis report on
administrative centers or prep kitchens to show the summary information
for those schools serviced by the selected administrative site.
Version 7.0.9
New Help Menu Options
- New Help menu options include direct links to customer
support resources including downloads, documentation, live on-line
support, and customer error reporting.
New Check for Update menu was added
- This feature alerts customers when an update is available and
displays the reason for the update.
New Regenerate Reimbursements utility added
- This utility recalculates existing reimbursements on a record by
record basis instead of creating new records based on a date range like
the Generate Revenues utility does.
New conversion process when a breakfast program is changed
- Before version 7.0.9, it was possible to lose records by changing a
school's breakfast program from regular breakfast to severe need
breakfast or vice versa. User's may not realize that the breakfast
program is incorrect until they attempt to reconcile against a claim.
The software will now convert the existing breakfast meals to the
new setting when a change is made to the school breakfast
program.
Report Changes
- Cost Analysis/Consolidated Cost Analysis
- Formatting and grouping of rev/exp
- Corrected multiple formula errors
- Meal Equivalents
- Formatting
- Now displays % of total
- Reimbursement Report
- Formatting (page margins)
- Plate Cost
- Formatting (page margins)
- *NEW* Fund Balance and Current to 3 month Average Ratio Report
- This information previously was part of the Cost Analysis report
but was removed per user request. Fund Balances may be tracked at the
district or school level based on user setup.
Setup Wizard Datasource Updated
- The information file used to populate the initial setup for
FUNDamentals has been updated to 2004-2005. This means that more
accurate district and school information is available
during the setup resulting in shorter setup times.
Version 7.0.8
Eligibility Data Entry Screen
- The Eligibility Data Entry Screen has been modified to allow monthly entry instead of daily.
Version 7.0.7
Data Entry for Meal Counts
- The New Quick Entry Screen
provides an alternate method for keying meal counts by meal type vs. one
school at a time. The list may be sorted by School Name or Cost Center
Code.
Reimbursement Rates Setup Screen
- Added ‘Apply to All’ checkbox for clarity.
Meal Pricing Setup Screen
- Added ‘Apply to All’ checkbox for clarity.
Production Calendar Setup Screen
- Added ‘Apply to All’ checkbox for easier modification of production
calendar day types on existing calendars.
Previous Program Enhancements
Faster List Screens
- List Screens for FUNDamentals beginning with
version 7.0.2 have been redesigned for speed. The new screens
will typically load 8-10 times faster than previous versions. We have also added
an Autosum feature.
New Sorting and Filtering Functions for List Screens
- New sorting and
filtering functions have been added to the List Screens that allow you
to undo the last sort or filter performed.
New Reports
Redesigned Reports Screen
- The Reports List
screen has been modified for easier switching of date ranges. The date
selection is identical to that used on the launch pad. We have also
added the ability to view reports as site-based or consolidated. This
option only displays when appropriate to eliminate confusion.
Personnel Categories Screen
- The Personnel Categories screen now features a
cost center drop box for fast switching between cost centers.
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