SFSD Procurement and Inventory Solution - Purchasing
Approved Orders
The Approved Orders screen is used to finalize and print Vendor Orders. This screen may also be used to modify order quantities for line items. Any item may be flagged as a commodity product in this screen simply by placing a check mark in the Commodity column. Clicking the Print PO button creates a separate Purchase Order for each order displayed in the grid. Clicking the Create File button generates a comma-delimited text file that vendors may create an import for. Orders may be reprinted at any time by either selecting the option for Printed Orders at the top of the screen, or clicking the Change Status button and changing the order status back to 'Open'.
Useful Hints for using this Screen
This screen uses the standard right-click menus for sorting and filtering, as well as the Quick Find feature.
The Purchase Order Report (Print PO) may be viewed on the screen, printed, or exported into a variety of formats. Only print the report to a hardcopy if your district requres you to keep a hardcopy on file. You will always be able to reprint any order if needed.
Go Green!!! Use the export feature of the report screen to export the Purchase Order to PDF format and save in a designated folder on your hard drive or network drive. The exported file(s) may then be sent to vendors as email attachments, saving paper, printer supplies and time. Click HERE to view a sample export.